A recommendation can be made to the Annual Conference
of Delegates. This is the same procedure as presenting a remit.
A recommendation is in the form of a direction to Executive Council
and need not be in Regulation format.
Presenting a Discussion Paper to Annual Conference. Designed to
stimulate discussion on general policy on a subject of interest
rather than a specific direction to the Executive Council.
Having your club approach the Executive Council.
Making your own approach to the Executive Council.
For any matter to be considered by the Executive
Council it MUST be in writing and sent to the Director/Secretary.
Correspondence sent to Executive Councillors directly is not placed
on the agenda. This does not mean that you shouldn’t lobby
councillors or send them copies of matters you want raised. In fact
you should discuss your proposals informally with Councillors if
this is appropriate for the topic.
To be successful, a topic should be sent to the
Director/Secretary at least two weeks prior to a Council meeting
and it will be circulated in the mail out prior to the meeting and
the Executive Council will be better able to consider it.
Rules set out the powers and limits
of a club’s activities and define the process of the constitutional
arrangements of the club. If an activity is not defined in the Rules
then the club cannot perform them nor have any control over them
without amending the rules to provide for that activity. Also where
the rules set out procedures for a process or sets criteria for
an activity, then these must be followed.
Change of Rules
These are made by way of remit to
our Annual Conference of Delegates. Remits can be sponsored by any
Affiliated or Associated Club, any recognised club with the approval
of the Executive Council or the Executive Council.
A remit must be in the form of a Rule change and
be correctly worded. No rule can directly contradict another without
deleting the existing rule it conflicts with.
The date for the conference is set five years in
advance. Formal notices are sent out in February each year and
remits close in mid April. The club is obliged to post out remits
one month prior to the conference and this is done in the form of a
year book that also contains the presidentís report, financial
statements, any proposed fee changes, candidates for election,
recommendations, discussion papers, lists of officers, and annual
statistics. Most rule changes require a two-thirds majority of those
voting to gain approval.
Presenting your Remit
This will be done by the delegates
of the sponsoring club. This means that in the case of an associated
club your delegate must be briefed on the topic and preferably be
given a statement to present to the conference.
A rule can only be altered if the Annual Conference
of Delegates approves it in the manner laid down in the club’s
rules. It is therefore very important that any rule change is correctly
worded to do what is required to approve or prohibit any activity.
If you want to be involved in national affairs,
then it is necessary to attend conference. To have speaking rights
at conference you must be a delegate. This means that you must
Represent an Affiliated All Breeds Society. This involves you joining
the club, working on the committee and gaining sufficient experience
to be elected one of their delegates to the Annual Conference of
Represent an Associated Club. Each year an election is conducted
amongst local Associated clubs for delegates to represent them at
Annual conference. Nominations are called shortly after the conference
for the next year. The election is conducted later in the year and
the delegate announced in December.
Be elected a Zone Representative for your Zone. This requires active
participation in Zone affairs representing your club at zone meetings.